I just got the offer I wanted, and I need to reply to accept it in a way that sounds professional and gets the details right.
Bring the offer as they sent it: title, salary, start date and anything you agreed in negotiation. HidenGPT's Email format drafts a short acceptance that says yes, restates those terms so both sides have them in writing, and asks about next steps. You get a clear record of what you accepted, with no detail left vague.
Try it with your own details
Enter to send · Shift+Enter for a new line
How to do it in HidenGPT
- 01
Open the offer letter or email and copy out the job title, base salary, any bonus or extra you agreed, the start date and any condition such as a background check or references.
- 02
Pick Email under “Use it for”, set Email type to Business email and Length to Short, and write “confirm next steps and paperwork” under Your ask.
- 03
Paste the terms into the main box, word for word where you can, and say if anything was agreed by phone and isn't in the written offer yet.
- 04
Check every figure and date in the draft against the offer, and remove any line that promises something you haven't agreed, such as an earlier start.
- 05
Reply in the offer thread, keep the subject, and hold off on resigning from your current job until you have the final written offer and any conditions are cleared.
Email / Newsletter: Subject lines that get opened, emails and newsletters that get replies.
Why the acceptance email restates the terms
An acceptance is the last email before paperwork, and it is the one people look back at when something doesn't match. If you negotiated by phone, the recruiter's notes and your memory can drift: a signing bonus becomes “up to” a bonus, a start date moves a week. Restating the terms in your own email gives both sides one place to check.
Four things are worth naming, in this order:
1. The yes, in the opening line: “I'm happy to accept the offer for…” 2. Title, base salary and anything extra you agreed (signing bonus, remote days, extra leave, a review date). 3. The start date. 4. One question about next steps: paperwork, the background check, who to contact before day one.
If a term from your call is missing in the written offer, ask for it politely in the same email: “Could you send an updated offer letter that includes the signing bonus we discussed?” That one sentence saves a lot of awkwardness later.
Example: accepting after a negotiation, 94 words
Subject: Re: Offer for Senior Data Analyst
Hi Dana,
Thank you for working on the offer with me. I'm happy to accept the Senior Data Analyst position.
To confirm what we agreed on the phone yesterday: - Base salary of $94,000 - Signing bonus of $5,000 - Start date of Monday, November 30
Could you send an updated offer letter with the signing bonus included? I'll sign it as soon as it arrives. Please also let me know if you need anything else from me for the background check or onboarding.
I'm looking forward to joining the team.
Best, Alex Rivera
Without a negotiation, the middle part shrinks to one line: “I accept the offer as outlined in your letter of October 14, with a start date of November 30.”
What to sort out before you resign
Saying yes by email is the start, not the end. Before you hand in notice at your current job, many people wait for three things:
- The final written offer, with every term you agreed. If you signed electronically, save a PDF copy. - Conditions cleared: a background check, a drug screen, references, a right-to-work check, a professional license. The offer usually lists them. - A confirmed start date, so you can count your notice backwards from it.
If the new employer asks you to start sooner than your notice period allows, say so plainly: “I'd like to give my current team two weeks' notice, so the earliest I can start is November 30.” Most hiring managers respect that, because they'd want the same from you.
What to leave out of the acceptance: your reasons for leaving your old job, a long list of questions about benefits (ask HR in a separate email or at onboarding), and anything about other offers you turned down.
What the Email format does with an acceptance
Business email states the purpose in the opening paragraph, allows a short bullet list and ends with one clear next step, which fits an acceptance with terms to confirm. Short, 50 to 120 words, covers it; switch to Medium only if you have several agreed changes to list.
The draft starts with a subject line kept to about 50 characters. When you reply in the offer thread, keep their subject with “Re:”, which is what the recruiter's inbox will sort by. The format is told not to invent facts, so any figure you didn't give stays a placeholder such as [number] instead of a guess, and you can see at a glance what is still missing.
Read it once more against the offer letter before you send. The only facts that matter in this email are the ones you copy from the offer; the warmth comes from one sentence about looking forward to the team, not from a paragraph of thanks.
Not the right tool if
- Reviewing the contract itself. Non-compete, equity and severance terms are questions for an employment lawyer, not an acceptance email.
- Negotiating. If the salary or start date is still open, settle it first; there is a page for the counter offer.
- Accepting two offers at once. Pick one, then decline the other with a short, honest note.
Other ways to do it
- Signing in the employer's offer portal
- Many companies send offers for e-signature. Sign there, and still reply to the recruiter's email so the agreed extras are in a thread you can find.
- A phone call to say yes, then the email
- A natural way to share the good news with someone you've talked to often. The email afterwards is the record.
- Writing it yourself from the four parts
- The yes, the terms, the start date, the next step. The example above adapts in a few minutes.
- ChatGPT or another chatbot
- Fine for the shape, but check the numbers carefully: chatbots sometimes round a salary or turn a fixed bonus into a range. Copy every figure from the offer letter.
Questions
How do I accept a job offer by email?
Reply to the offer, say you accept in the opening line, restate the title, salary and start date, and ask what happens next. Keep it to about 100 words and check every figure against the offer letter.
How do I accept a job offer after negotiating?
Thank them for working on it, list the terms you agreed (salary, bonus, start date, anything else) and ask for an updated written offer that includes them. Sign only once the letter matches.
Should I accept by phone or by email?
Both are common, and the email is what counts as a record. If you say yes on a call, send the written confirmation the same day.
When should I resign from my current job?
Many people wait until they have the final written offer and the listed conditions, such as a background check, are cleared. Then count your notice back from the agreed start date.
What subject line should an acceptance email have?
Reply in the offer thread and keep its subject. For a new email, something like “Offer acceptance: Senior Data Analyst, Alex Rivera” is clear and easy to find.
Can I still ask questions after I accept?
Yes, about paperwork, onboarding and benefits; HR usually expects them. Put them in a separate email or keep them to one line in the acceptance so the yes stays clear.
Is it honest to use AI to write an acceptance email?
Yes. It drafts from the terms you give it; you check that each one matches your offer and send it as yours.
Can I try it before I subscribe?
Yes. Visitors get 2 drafts a day on the homepage without signing up. Pro is $3 for the first month if you want saved drafts and voices.