I'm new on the team and want to send an intro email. What do I say so it isn't awkward or too much?
Bring your role, where you came from, your opening project and one way people can help you. HidenGPT's Email format drafts a short introduction in a friendly tone, as a new teammate or as the new manager. You get an email people can read in 30 seconds and answer, with nothing that sounds like a LinkedIn summary.
Try it with your own details
Enter to send · Shift+Enter for a new line
How to do it in HidenGPT
- 01
Write down four facts: your role, your last job in one line, your first project and one small thing you would like from the team, such as a 20-minute chat.
- 02
Pick Email, set Email type to Business email and Tone to Friendly, and put the team's name under To.
- 03
Paste the four facts into the main box and say whether you are a new teammate or the new manager, since the two emails differ.
- 04
Cut the draft to what a colleague would say to you in a hallway: no list of skills, no career summary, no promises about transforming anything.
- 05
Send it on your first or second day, before the first team meeting, so people already know your name when you walk in.
Email / Newsletter: Subject lines that get opened, emails and newsletters that get replies.
Example: a new team member (85 words)
“Subject: Hi from Marcus, new on payments
Hi all,
I joined today as a backend engineer on the payments team. Before this I spent four years at a logistics startup, mostly on billing and invoices, so refunds are a familiar kind of mess.
My first project is the refund queue with Ana.
Over the next two weeks I'd like a 20-minute coffee chat with each of you, mostly to hear what you're working on. I'll send invites, but you're welcome to grab me sooner.
Thanks, Marcus”
The self-deprecating line about refunds is optional. One light remark is plenty; two start to read as a stand-up routine.
Example: a new manager to their direct reports (150 words)
A new manager's intro has a harder job: people want to know what will change. Say what will not change yet, how you work and when you will meet each person.
“Subject: Hello from your new manager
Hi team,
I started today as the support operations manager, taking over from Rita. I ran a 12-person support team at Cobalt for the last three years.
For my first month I plan to listen more than change. Your current processes and priorities stay as they are while I learn them.
This week I'll book a 30-minute one-on-one with each of you. Bring whatever you want: what works, what doesn't, what you wish your manager knew.
A few things about how I work: I prefer a quick message over a long email, I block Friday mornings for planning, and my door is open the rest of the time.
Looking forward to meeting you all, Grace”
What to leave out, and the length
These are habits, not rules, but they hold across most teams:
- A teammate's intro: 60 to 120 words. A manager's: 120 to 200. Past that, nobody reads to the end. - Skip your full career history. One previous job is enough context; the rest is on LinkedIn. - Skip a list of strengths. “I'm passionate, detail-oriented and a team player” tells no one anything. - As a manager, skip early verdicts. “I've seen a lot I want to fix” makes everyone defensive on day one. - Skip personal details you would not say in a meeting. A hobby is fine if it is one line.
One ask makes it easy to reply. “Grab me for coffee” or “tell me which Slack channels I should join” gives people a reason to write back.
Sending it: who, when and the subject line
Send it to your immediate team, not the whole company. Your manager often introduces you to a wider group; if they did, your email can be a reply to theirs. Ask on your first morning whether that is planned, so the team does not get two intros an hour apart.
A subject with your name and the team works better than “Introduction”: people search for names later. Keep it under about 50 characters, which the Email format aims for anyway.
If the team is remote across time zones, send it at the start of the overlap window. If they mostly use chat, post a three-line version there and skip the email.
Not the right tool if
- Introducing yourself to clients or customers after taking over an account. That email needs the handover details and a meeting request, and is closer to a business email than a team hello.
- An announcement of a reorganization or layoffs that you are leading. That needs HR and leadership to agree on the wording first.
- Your LinkedIn post about the new job. The new job announcement page fits that better.
Other ways to do it
- Your manager's introduction
- Often enough on its own. Reply to it with two lines and one ask instead of sending a separate email.
- A team chat message
- Better for teams that live in Slack or Teams. Three lines: who you are, what you will work on, one ask.
- Introducing yourself in the first standup
- Fine for a small team that meets daily. Say the same four facts in 30 seconds.
- ChatGPT or another chatbot
- Quick, but it tends to write “I'm excited to embark on this journey with you all” and list strengths. Delete both.
Questions
How do I introduce myself to a new team by email?
Say your role, one line on where you came from, what you will work on first and one easy ask, such as a short chat. Keep it to about 100 words.
What should a new manager say in an introduction email?
Who you are, what stays the same while you learn, when you will meet each person and how you like to work. Avoid judging the team's current work in the first email.
Should I send an intro email if my manager already introduced me?
Usually no separate email is needed; reply to theirs with a short hello and one ask. Two introductions on the same morning feel like too much.
What subject line should I use?
Your name and the team, like “Hi from Marcus, new on payments”. People search their inbox by name later.
Is it okay to include something personal?
One line is fine, like a hobby or where you live, if you would say it in a meeting. Anything more belongs in the coffee chats.
Can AI write my introduction email honestly?
Yes, since it drafts from the facts you give it. You check every line, remove anything that is not true or not you, and send it as your own email.
Can I try it before I pay?
Yes. The homepage gives visitors 2 drafts a day without an account. A plan adds saved history and voices built from your own writing; Pro's first month is $3.